Top eleven (11) to Write an Effective Email tips

1. Write a meaningful subject

   Bad Example 

                 Subject: Meeting 

   Good Example  

                           Subject: Reminder of 10am Meeting Sched. 10/05 on PASS Process.  

2. Identify yourself clearly

3. Keep it brief

   I never make it through a long email. I find myself scanning, and I miss important details. You’re not writing a book or a love letter, you’re sharing information. Share the information and move on. If you write more than two or three paragraphs, a face-to-face meeting or conference call might be better.

4. Include a succinct subject 

   Long subject lines are as bad as no subject at all. Pinpoint a few keywords that convey the email’s purpose

5. Check your spelling and grammar 

   Your email client has tools for checking your spelling and grammar so use them. Many people are sensitive to misspelled words and poor grammar. They see it as a lack of concern. If you don’t care, why should they?

6. Don’t use emoticons and acronyms 

   Emoticons and acronyms are fine for personal email, but don’t use them in your professional correspondence.

7.  Don’t use ALL CAPS 

   ALL CAPS is the email equivalent of angry shouting. You wouldn’t use ALL CAPS in a professional letter, so don’t use them in email.

8.   Limit copies 

    Only copy those who absolutely need to be in the loop. Otherwise, colleagues will start ignoring your email.

9. Greet your recipients 

   Use a short greeting to acknowledge your reader; include their name if you can.

10. Include a closing 

     Let the reader know you’re done by including a complimentary closing and signature.

11. Retain the thread 

     When responding to an email, include previous messages and add your response to the top. That way, the recipient is privy to all the information that you already have